Time management is a method of consciously controlling the time spent on certain activities in order to increase productivity and efficiency. It can be supported by a variety of skills, tools, and techniques, including planning, allocation, goal setting, time analysis and prioritization.
Creating and following a task schedule reduces anxiety. You may see tangible progress as you complete the items on the “to do” list, helping you avoid feeling stressed by worrying about whether you’re getting things done.
More productivity and efficiency
Ensuring time management increases the productivity of the person, while ensuring his efficiency. It also helps the sustainability of the person in terms of being able to work in a motivated and focused way.
Increased opportunities for advancement
Managing time well creates more opportunities and less time spent on unimportant activities. Therefore, the ability to prioritize and plan work is one of the key qualities that employers look for.
Greater opportunities to achieve important life goals
Individuals with good time management skills can achieve their goals and objectives better and do so in less time.
Increase in stress level
Not knowing what the next task is can lead to losing control of your life. This can cause higher stress levels and anxiety.
Inefficient work flow
Not planning ahead and not sticking to goals will result in low efficiency and productivity.
Poor time management results in wasted time.
Poor work quality
It often negatively affects the quality of work. Having to rush to get things done at the last minute often compromises quality.
Set goals correctly
Use the SMART method to guide you in setting your goal. Make sure the goals you set are Specific, Measurable, Attainable, Relevant and Timely.
Once you’ve set your goals, you can turn it into an action plan or a simple task list. Next, look at and identify your daily tasks by prioritizing these tasks by importance and urgency:
Important and urgent: Do these tasks right away.
Important but not urgent: Decide when to do these tasks.
Urgent but not important: If possible, delegate these tasks.
Not urgent and not important: Set these aside to do later.
Set a deadline
Setting deadlines to complete tasks helps you be more focused and efficient. Deciding how much time you should allocate to each task can also help you recognize potential problems early on and plan for dealing with them.
Take breaks between tasks
It’s harder to stay focused and motivated when doing work without taking a break. In addition, working consecutively without taking a break can result in reduced productivity. Allow some breaks between tasks to clear your mind and refresh yourself. You can take a brief nap or go for a short walk.
Use your agenda for longer-term time management. Note the deadlines for the tasks. Consider what days might be best to devote to specific tasks.
📑 Remove non-essential tasks/activities
It is important to remove unnecessary activities or tasks. By identifying what is important and what deserves your time, removing tasks/activities you don’t find necessary frees you up to spend more time on the things that really matter.
🗒️ Plan ahead
Make sure you start each day with a clear idea of what you need to do that day. At the end of each day, make a “to do” list for the next day and make it a habit.